· 7 min read

The Perfect Webcam for Conference Rooms for Virtual Meetings

webcam in the foreground of a meeting conference room

Choosing the perfect webcams for conference rooms is one of the keys to setting up a video conference in any conference room. In today’s generation, where virtual conferencing has become an integral part of the business industry, it has become a modern way of communication and collaboration. And with the rise in numbers shifting to remote work, the virtual connection has been the number one medium of communication.

The use of such conference rooms has also expanded. It’s not solely for business or work; rather, many people have invested in choosing the best webcam for conference rooms for personal reasons. For them, choosing the right webcams for the conference rooms may give them an improved experience when connecting with family and friends.

In this article, we will share with you three simple steps that you can easily follow on how to set up your video conferencing. We will also share with you the perfect webcams for conference rooms where you can choose to have better communication and collaboration with your family, friends, and workmates.

3 simple steps to set up your video conferencing platform

Step 1: Select a Platform for Your Video Conference

This is the very first step in setting up a video conference. Choosing the right conference platform appropriate for your event should be considered. The most famous platforms are Zoom, Microsoft Teams, and Google Meet, but there are other options you can choose from. Make sure that your chosen virtual platform can connect to your webcam conference room. Each platform has its own unique features and benefits. Learn to maximize the use of such tools to help you have an excellent conference.

See this article on the latest video conferencing platforms in 2023.

Step 2: Create an account for video conferencing.

After choosing which virtual conference platform to use, you need to set up an account. Setting up an account is necessary for you to use the chosen platforms.

Typically, when setting up an account, necessary information is needed, such as a name, email address, and password. After that, an email will be sent to you asking for confirmation and verification of the account. You just have to confirm your account to be successfully registered.

Now you have an account. You can choose to adjust the system settings, such as audio, video, virtual backgrounds, etc., or you can just use the existing settings of the platform. Adjustments are entirely up to your needs and preferences.

To learn more about system adjustments, you can view them here.

Step 3: Schedule a video conference and send invites.

This is the final step in setting up your virtual conference. Schedule your activity for your chosen date and time. This is generally done by creating a meeting link or code, which can usually be done when you press the "Start a meeting” or “Schedule a meeting" button. Of course, don’t forget to send the invites to your participants.

And more importantly, do not forget to enter the said schedule on time. You don’t want your participants to wait.

Now that you know how to set up your video conferencing, it is time for you to know the key elements of how this video conferencing becomes successful. It is through choosing the perfect webcams for a conference room.

You might be wondering; how can you ensure that you’ve chosen the best webcams for conference rooms? What are the things that you should keep in mind when choosing one? Lots of questions, right? But don’t worry; we've got you covered. This is where the Coolpo camera comes in. We will make sure we’ve got you back with all your concerns.

Let me introduce to you Coolpos AI Huddle Pana, Mini, and Mini Lite.

Coolpo Products: The Best Webcam for Conference Rooms

Knowing the right webcams for conference rooms can enhance your video conferencing experience. This is where Pana, Mini, and Mini Lite come in, as they will greatly help you present yourself in the best possible way.

Coolpo AI Huddle Pana as your Webcam for Conference Room

If you are looking for webcams for conference rooms that can transform a small room into a massive virtual space, then this one's for you. With its 360-degree FOV, surely every corner of your room can be transferred virtually. Other features include:

  • AI supported system
  • 360-degree panoramic frame
  • Individual frames for up to 3 active meeting participants
  • 4 smart microphones with 15 feet of sound pick-up
  • Echo cancellation and noise blurring
  • 360 degrees surrounding the speaker

Explore the device to learn more.

Coolpos AI Huddle Mini as a Webcam for the Conference Room

Now if you are conscious and want to make sure that your presentation is crystal clear, the AI Huddle Mini can help you with that with its ultra-clear AV meetings. With its 110-degree FOV and 3840x2160 @30 fps input and output resolution, the clarity you want will be achieved.

This webcam for conference rooms also has other features that can help you, such as:

  • 6 mic arrays with 26ft pick-up range
  • Background Noise-cancellation
  • An AI system for gesture recognition
  • Up to 7 participants for headshot frames (“Division Master”)

Learn more about the device here.

Coolpos AI Huddle Mini Lite as a Webcam for the Conference Room

Are you looking for webcams for conference rooms not only for work but also for personal use? The Mini Lite can be your personal crew. This little camera can surely make a difference. Not only is it flexible, but it is also handy when you wish to travel to different places for a change of environment. It has the following benefits:

  • 4K real-time auto-tracking camera
  • autofocus to the speaker, removing background shadowing
  • 7 participant headshots to see participants’ expressions
  • 120-degree FOV with 4x zoom
  • Electret mic with 6 m pick-up range

Check it out. This small but terrific camera can make you a star at your conference.


To sum it up, choosing the perfect webcams for a conference room is a key factor in setting up your conference. As virtual activities seemingly increase, it is important to invest in a webcam for conference rooms. This webcam can make a big difference in your event and can help you and the participants have a better experience with collaboration and communication.

Choosing webcams for conference rooms is easy. You just have to choose from this trio: Coolpo's AI Huddle Pana, Mini, and Mini Lite, and enjoy the features and benefits they bring. And you don’t have to worry, no matter what conference platform you choose, it will surely work. So what are you waiting for? Before you set up another conference, purchase your desired webcam for the conference and be on top of your game when it comes to hosting virtual activities. 

Book a demo with us!