· 6 min read

How To Ace Meetings Using All-In-One Video Conference Camera

All-in-one video conferencing equipment is the most reliable device that you can use during your remote meetings, presentation, product demo, and even job interviews.

Video conferencing is the industry’s most popular form of real-time communication transmission. It has become so popular that every big organization or small business now offers its employees access to shared computer networks for commuting or business-related purposes. 

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This blog will tell you 6 tips on how to ace your video conferencing. Keep reading!

All-In-One Video Conferencing Equipment for Your Business

Corporations across the world are using video conferencing software like Zoom to engage both their remote and internal teams, according to 78% of respondents. You can always connect to a video conference from anywhere—at home, in a coffee shop, or at work—but the right video conferencing experience relies on more than just your laptop and software.

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6 Ways to Ace Video Conferencing Using All-In-One Video Conferencing Equipment

So, where do you start learning how to make your company’s video conference a success? Here are some tips from some of the pros:

Be Transparent

Transparency is perhaps the heart of video conferencing. It is the ability to share information with all stakeholders, and the ability to give the data a visible and honest path to decision-making. 

The best conferencing experiences are created with this kind of freedom of communication. Part of being transparent involves being open about your company’s strategy and goals, whenever necessary. 

What is your strategy? What is your goal? Why should your customers expect the best from you? These are good questions to ask yourself, and for a company to be transparent about its strategy and goals requires the same kind of candor that operators give when talking to investors or employees about how their company is planning to execute its strategy. 

Be Organized

When it comes to organization, it is not just about making sure all the pieces are in place—it’s also about making sure they are properly and effectively distributed throughout the organization.

A good organization has well-defined processes, clear expectations for each component, and clear expectations for the outcomes of those processes. 

In the best situations, the organization’s systems and processes are well-organized and easy to navigate. But in the worst cases, things can get messy. This can happen when a company’s systems and processes are not carefully and efficiently distributed throughout the organization. The result can be a harsh quality of service, customer satisfaction, and even market share.

Don’t Assume your Video Conference is going to Work with your Organizational Ideas

A good video collaboration doesn’t mean you have to rely on a black-and-white, one-to-one conversation with your CEO or CIO about the company’s strategy or how it will use the new technology. 

It means you can bring in anyone and everyone in the organization to discuss how they will be impacted by the culture change, how they will use the new technology, and what questions they will ask. 

If your company wants to keep growing and coming into the 21st century, it will first have to learn to work in the digital age. It will have to find a way to bring in people who have different perspectives and experiences than its CEO and CIO. It will have to find ways to make this experience more inclusive and diverse—people of color, women, religious people, people with disabilities, etc.

Related: Video Conferencing Camera Offers Equal Meeting Opportunity

Define and Promote your Company’s Unique Value

One of the best things that any business can do is define and promote its unique value so customers and stakeholders know they are in good hands. This can make or break a deal, put your company forward as an advertiser in a reliable and respected industry, and set precedent for future meetings. 

For example, imagine your company is a coffee company. You are the CEO and CIO. As the owner, you want to make sure that your employees are well-versed in how the coffee industry works. They are expected to know where coffee is roasted and sold, what coffee drinks are available, and the history of the company. 

You want someone to write a business plan that helps you define your company’s unique value. You also want to make sure your employees understand the business case for hiring a new Chief Technology Officer (CTO). How will this benefit the company, and will it make a difference in the bottom line? You want to make sure your CTO understands the company’s vision, and mission, and how that will be achieved.

Get to Know your Attendees

If you want to be taken seriously as a company leader and an expert in your industry, you need to know your attendees. They are the people who will be impacted by your company’s new technology and culture. 

To a large extent, the people who make up your audience are the best customers and stakeholders. You want to make sure you know their expectations for your company, what your company’s unique value is, and how your company will be able to exceed those expectations. 

To get to know your audience, ask them questions. “What do you expect to happen when you bring this technology to your company?” “Is your industry a relevant one for your product/service?” These types of questions will help you understand your customer’s expectations.

Assign the Right People to the Right Role

One of the best ways to get to know your stakeholders is by allowing them to lead the way. This is your opportunity to show them what you know and to launch a conversation. You want to make sure you are leading with the right experts and not the wrong ones. 

For example, let’s say your company is red-baiting and bringing up the new technology in a negative light. You want your stakeholders to understand that your company is doing everything it can to promote its unique value and to get their feedback on how they can benefit from the new culture. 

So, you give each of their roles a read-through, but give them a little autonomy so that they can lead with the proper information and suggestions.

Coolpo Camera: The Best Video Conferencing Camera for You

Coolpo, an award-winning telecommunication company with connections and teams across the globe offers the best video conferencing camera: Coolpo AI Huddle Series (the Pana and the Mini) and Mini Lite

  • Coolpo AI Huddle Pana - a 360 conference camera with up to 1080p video resolution. It accommodates 3-15 meeting participants with individual frames. It has 4 microphones with up to 15 ft pick-up and an all-surround speaker.
  • Coolpo AI Huddle Mini - This is perfect for remote meetings or product demonstrations in a small-medium-sized conference room. It accommodates up to 7 meeting participants with individual frames. It has beamforming technology, echo cancellation, and background noise reduction
  • Coolpo Mini Lite - This is for both individual and group usage 4k AI webcam as it has single and group modes where you can use it as your webcam during your online classes, virtual job interview, and even a camera this holiday season.


Video conferencing is a great way to share information and strengthen relationships. But it’s not just about what you say—it’s also about how you feel when you’re being heard. When you’re having a good time, you’re more likely to say what you mean when you’re being heard. That’s what you’re doing when you’re being creative and breaking out of the traditional mold.

You’re being open and transparent about your company’s strategy and goals. You’re sharing information with all of your stakeholders about how your company is going to use the new technology and what your unique value is. You’re being powered by your encouragement when you’re being encouraged to get out of the box and create your own story. That’s the power of video conferencing.

Get the best of video conferencing using Coolpo conference cameras. Secured online meetings with their AI-integrated devices!

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