Remote Work and Hybrid Work setups are all about employees having the freedom to work beyond the traditional office work schedule and fixed office location.
As business operations switched to these environments to keep up with the new normal, you cannot deny the fact that in your business, you once struggled to keep the conversation between you as manager, leader, or business owner and your employees more seamless because of lack of right collaboration equipment and endless remote work challenges.
Luckily, if you’re still struggling with remote and hybrid work setups, in this article, you will have an idea of how to manage a remote team successfully, the benefits of implementing remote work setups, and the best practices that you may follow to be successful.
The COVID-19 pandemic changed the way things flow, from the normal and traditional business operation into a new normal — remote work setup where all of the employees are working from home and only video conferencing and communication tools and software connect them such as video conference camera to conduct meetings, sales presentation, and whatnot.
With this setup, employees loved how it favors them as they can spend more time with their families and loved ones while also working in the comfort of their homes. Also, it allows remote work employees to save costs and increase their productivity levels because of no commute.
According to the 2022 Report on Global Hybrid/Remote Work Trends of Coolpo, 32% of employees from varying industries want to have more than 5 days of working from the home schedule.
Moreover, the industries that are sustainable in remote and hybrid work setups are Computer and Mathematical industries, Business/Financial operations, Architecture/Engineering, Management/Office/Administrative Support, Educational Instruction/Library, and Sales.
Download The Full 2022 Report On Global Hybrid/Remote Work Trends
Although there are challenges that you may encounter when implementing this setup, there are still a lot of benefits that you can enjoy and that are helpful for your business’ success.
Employees who work from home usually get more work done because they have a flexible schedule, fewer interruptions, can organize their work in a way that suits them best, don't have to travel to work, and are motivated to finish their work quickly.
Related: How To Increase Productivity Via Video Conference Camera For Meetings 2023
Allowing employees to make choices and decisions about their work gives them the power to take control of their tasks. When leading a remote team, you may observe that employees who have more freedom to decide also show more accountability. This is because when people have the independence to complete a task in a way that suits them best, they tend to work harder to achieve the best outcome possible.
Working from home means no interruption and talking with your work bestie for an hour which hinders you to cross out all tasks from your to-do list.
Also, it doesn’t mean that when you work from home, you’re free of distraction. No, your home can also be as distractive as your office because of some noise from your nieces, nephews, and neighbors. To really achieve an interruption-free work environment when working from home, you need to have your own home office; it’s even better if you make it soundproof or buy a communication tool with a noise-canceling feature.
When implementing remote work setup, your employees are not only ones who can save but also you. According to Forbes, businesses that operate in a remote work setup can save more than $11,000 a year, which can lead to a 21% increase in profit because they don’t have to pay for office space, furniture, electricity, technology, and other expenses.
When implementing a remote work setup, some companies cling to the idea of micromanaging as they think this is the best way to monitor employees’ efficiency and productivity, but no.
Here are some best practices we listed for you to follow when implementing and managing remote work teams without resorting to micromanaging:
One way to be successful in implementing a remote work setup is to build good communication and relationship with your employees. You can do this by checking on them once or twice a month and trying to encourage them to speak out about their concerns and struggles in their work tasks.
You can achieve this by investing in collaboration and communication tools that have the best features so that you can communicate and collaborate seamlessly.
Also, this will not only strengthen your relationship with your employees but also increase their productivity and efficiency as using the best equipment means fewer challenges and more tasks to achieve.
The best collaboration and communication tools you can invest in are the Coolpo video conference cameras — Coolpo AI Huddle Pana, Coolpo AI Huddle Mini, and Mini Lite.
They are AI-powered, easy to set up and secure to use. Also, compatible with almost all of the mainstream video conferencing platforms such as Zoom, Microsoft Teams, Google Meet, Skype, etc.
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When you hire employees to work remotely, make sure they are motivated and share your company's values.
To manage a remote team successfully, it's important to set clear expectations from the beginning. Make sure everyone understands what the company wants to achieve and have a standard process for getting new hires up to speed. During training, cover things like performance goals, expectations, job duties, and team roles.
To help remote workers feel like they're part of the team, involve them in all company events and remote work meetings. Keep them informed and included in everything, so they feel like they belong. This will encourage them to participate in discussions, share their thoughts, and be an active part of the team.
Meeting in person helps team members build trust and strengthen relationships. When working remotely, it can be hard to form personal connections with colleagues.
To overcome this challenge, it's best to get the team together at least once or twice a year. This is especially important for new hires, as it helps them put faces to their names and get to know their team members better. This, in turn, will improve collaboration in the future.
In a remote work setup, it's important to communicate clearly. Having processes and expectations in place can improve teamwork. Remember to follow up and repeat important information to avoid any mistakes or misunderstandings.
In conclusion, the rise of remote and hybrid work setups has become the new norm in business operations, providing employees with the flexibility to work beyond traditional office work schedules and fixed office locations.
The use of communication and collaboration tools, such as video conference cameras, has become essential in remote work environments, promoting higher productivity levels, greater employee autonomy, and an interruption-free work environment. Moreover, implementing a remote work setup can also lead to cost savings for both employees and businesses.
To manage remote work teams successfully, companies need to invest in the right and best video conference camera to build good communication and relationships with employees.