· 5 min read

Future of Meeting Technology: What Trends Are Shaping Today?

crossroads on the future of meeting technologies

All businesses need some sort of meeting technology to continue growing. It is a never-ending process that requires continuous engagement with customers, colleagues, and the community. In order to continue to succeed in the market, businesses need to keep up with the latest technology trends. Meetings are a key part of any business’s growth strategy. But that doesn’t mean that you can’t find ways to improve the experience of your meetings. The best meeting room technology and conference room video cameras are helping businesses make their meetings better.

The best huddle rooms are those that help you find the right people to meet with, enhance the meeting experience for everyone involved, and help you maintain a positive working relationship with those you interact with.

The landscape of meeting room technology is constantly evolving, but there are some trends worth noting. The future of meeting technology is being shaped by several key factors. Here are five of the most significant trends shaping the present and future of meeting technology.

1. “Meeting Rooms as Platforms"

What is the future of meeting rooms? More and more, the answer is meeting rooms that work like software platforms. In the near future, businesses may need to use nothing more than a smartphone or laptop to connect with people from different departments and projects. Digital transformation has made it possible to bring a lot of functionality to the meeting room level. Meeting rooms are becoming more than just spaces for holding meetings. Today’s meeting rooms are platforms for collaborating and managing projects. Whether you want to create a secure virtual workspace, manage project files, or deliver presentations, meeting rooms can be a powerful tool for managing your business.

2. “Virtual Meetings and Teleconferencing"

Meetings used to be held in large rooms filled with chairs. The times have changed, and virtual meetings are now a common feature of business life. Virtual meetings allow people to connect and participate in meetings from different locations. They are a fast and inexpensive way to connect people who would otherwise be separated by physical distance. Long-distance communication has become so easy that some people prefer to participate in group meetings by phone rather than in person. Teleconferences and webinars are becoming more common and cheaper. Virtual meetings are also a great way to host live events such as webinars, webcasts, or sales presentations. Virtual meetings are also starting to see a remarkable increase in popularity. This not only reflects the growth of online collaboration tools but also has to do with the new way people are conducting business. 

One example is the Coolpo AI Huddle Pana, a trendy all-in-one meeting technology that provides 360 video conferences. Its AI-based features include:

  • Voice pickup of up to 15ft in any direction.
  • Dual positioning technology through sound and visuals
  • 360-degree panoramic view
  • All surround speaker
  • Plug-and-play hassle-free meetings
  • Automatic framing and positioning of active participants

With the Pana, people do not have to travel to a certain location to meet anymore. They can participate from anywhere in the world. This has become a key feature of virtual meetings.

3. “Machine Learning for Better Meetings"

Machine learning is a powerful tool that is starting to be used in a meeting room setting. Using AI, smart devices can now automatically identify who is speaking and suggest the right people to invite to the meeting. This eliminates the guesswork that comes with manually managing who is invited to meetings. AI can also suggest topics and important agenda items that are relevant to the participants. AI is already helping to take the stress out of the meeting process by identifying nonverbal cues such as body language and facial expressions. Machine learning can also be used to track the performance of each member in a meeting. This information can be used to improve future meetings. This allows leaders to see who is contributing the most and find people who are in need of additional training or mentoring.

4. “Collaboration and Automation"

Smart meeting technology can also be used to help manage meetings and keep track of attendees. Attendance management has become a key feature of most meeting rooms. Device tracking can be used to keep track of who is present and who is absent. This information can be used to help create a better schedule for the team or to identify people who are frequently absent from meetings. Device tracking is also a great way to keep track of people’s time. In many organizations, meeting minutes are kept as a record of meetings and as a guide for future meetings. But they are often not analyzed or analyzed poorly. Device tracking can help you identify the impact each meeting has on the team and find ways to improve the process.

5. “Digital Meetings & Even More Automation”

Smart devices are helping to take the complexity out of meeting technologies by making the process easier and more efficient. The digital transformation of business is also creating new and exciting meeting room opportunities. Digital transformation is forcing businesses to adopt new technologies. And meeting rooms are no exception. Modern meeting rooms are now equipped with smart devices such as video walls, projectors, and a variety of other technologies. The possibilities are endless. With the increasing popularity of smart devices, it is not surprising that we are starting to see a dramatic increase in the use of digital technologies in meetings. This includes live broadcasts and real-time presentations. Virtual meetings are also becoming more common. It is now possible to have meetings with people from all over the world. It doesn’t matter where they are located; their presence is felt thanks to the power of technology.


Do you think the future of meetings is bright? Meetings will continue to evolve and change. In order to survive in the market, businesses need to keep up with the latest trends. This includes making the most of meeting technology. There are many ways that you can do this. The best meeting rooms help businesses get the most out of meetings by creating dynamic and interactive environments. They are also helping businesses maximize the benefits of face-to-face interaction. Whether you want to get the most out of your meetings in the present or plan ahead for the future, the best meeting rooms are here to help. Video conferencing devices such as the Coolpo AI Huddle Pana will help you achieve a modern online meeting that fits the future of meeting technology.

Book a demo with us today!