Tips to Improve Small Business Meetings Through Telecommunicating and Video Conferencing Camera

Do you spend too much time in meetings? Do you have frequent video calls that last too long? If your answer to both questions is yes, it’s time to read on!

Telecommuting and working remotely are growing in popularity. With the ability to work from almost anywhere, employees can have more flexibility with where they work. That also translates into increased productivity and efficiency.

Based on the data collected from one research study through March 2021, nearly six out of ten workers reported being more effective than they had predicted during the pandemic. At home, respondents reported that their productivity was 7% higher than they expected on average, and 40% of them said they were more effective at home during the pandemic than they had been at work. It is believed that remote working may boost overall worker productivity in the US by 5% in the post-pandemic economy.

Keep reading to know more about the tips that can improve productivity when working remotely and some simple ways how you can implement telecommuting for your small business.

Plan Before You Start

Before you start planning your telecommuting program, you need to ask yourself if it’s an option for your company.

If your company requires team members to be present in one workplace when there’s a virtual product presentation or demo for your client, then video conferencing is the one you need.

The first thing you need to have is a video conferencing platform such as Zoom, Teams, etc.

Next, you certainly need to have video conferencing equipment that is compatible with the video conferencing platform you chose.

Then, secure your internet connection and place all your things and equipment where they should be. Take note, your place should appear to be clean and pleasant during the meeting.

The Best Video Conferencing Camera + Zoom

Do you have the best video conferencing camera that goes well with Zoom already?

The Coolpo AI Huddle Pana and Coolpo AI Huddle Mini are the best video conferencing cameras of Coolpo, work well, and are compatible with Zoom because of its Meeting Flex Technology.

The Pana and the Mini are known to be the perfect solutions for hybrid and on-site meetings and video conferences. All the meetings’ participants are seen and better heard because of its Dual Positioning (for Pana) and Real-Time Framing (for Mini) which tracks people through their gestures and voices.

Also, every meeting participant has their panel and individual headshot because of its Division View.

The Six-Microphone Array System in the Mini makes the meeting much clearer because it includes beamforming technology, background noise reduction, and echo cancellation.

Surely, with these video conferencing cameras, your meetings/product presentation will be more interactive, just like what your client and customers want.

Don’t Rush Scheduling

Telecommuting means that you’re not going to see your team members in person unless you have a video meeting.

Scheduling a video conference meeting with your team or with your client should not be rushed.

Put in mind that not all of them are “techy” assuming that they all have figured out how to use the video conference camera or video conferencing software you will.

Thanks to Coolpo AI Huddle Pana, it is easy to use and “non-techy”-friendly.

Plug and Play (Coolpo AI Huddle Pana)

If you’re looking for an all-in-one video conferencing camera that is easy to use, the Coolpo AI Huddle Pana is perfect for your business.

Its Plug-and-Play feature gives you nothing but simplicity and safety. You just need to plug the USB cord into the Pana and make sure to hear the audible “click” sound.

This conferencing device is also safe than other brands as it is not connected through wireless connections like Bluetooth and Wi-Fi. With this, it is far from what you are scared of – privacy breaches and wireless vulnerabilities.

Use Video Conferencing Wisely

If you’re going to implement video conferencing for your business, make sure that you’re utilizing it wisely.

Make sure to have the Coolpo AI Huddle Pana or Coolpo AI Huddle Mini in your video conference room.

The Pana and Mini (Conference Room Video Camera)

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The Pana and the Mini are recommended to be used in a small-medium sized conference room with 3-15 meeting participants and 7 meeting participants, respectively.

Here are the different scenarios on how you can set up the Pana:

• ‍Cluster - Cluster is a classroom-like set-up. The Pana is recommended to be placed in the part of the room closer to your TV or projector.
• ‍Horseshoe/U-shape - A horseshoe/U-shape setup is a typical setup during company meetings. The Pana is placed in the center of the table surrounded by meeting participants.
• Grid – The Grid set-up is a theater-like or cinema-like set-up. The Pana is recommended to be placed in the area of the conference room just like in the Cluster set-up.
• ‍Round Table - The round table setup scenario is the same as the Horseshoe/U-shape. The Pana should be placed in the middle of the conference table.

Make Good Use of Communication Tools

Communication tools like the Pana and the Mini – video conferencing camera, make remote work a lot easier if your business is into virtual meetings.

If you have to make and track your to-do lists, use a productivity app instead of a paper list.

If you have to create schedules, use a scheduling app.

Use these communication tools wisely to make sure that they don’t create more chaos than they avoid.

Conclusion

Telecommunicating is a great way to improve productivity, but it’s important to implement these tips to make sure it works well. Start by planning before you begin; make sure you don’t rush it; make sure that you use video conferencing wisely; and make good use of communication tools. If you want to include video conferencing in your business, make sure to do all these, and let me know if it works!

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