· 7 min read

Conducting Better Cafe Meetings with Video Chat Camera

conducting meetings inside coffee shops

In the modern era of remote work and virtual collaboration, video chat cameras have become indispensable for conducting meetings. Hybrid meetings, which combine in-person and remote participants, have become the new norm. 

However, the environment in which these meetings take place significantly impacts their quality. This is where the humble cafe comes into play. If you're on the go and seeking a change of scenery from your regular workspace, then cafes are your best options. Cafes offer a unique and vibrant setting that can significantly enhance the quality of your video meetings. Their cozy ambiance and free Wi-Fi provide an inviting opportunity for joining these meetings remotely. 

In this guide, we will explore how you can leverage the ambiance of cafes to conduct better meetings using video chat cameras.

Hybrid Meetings at Cafe with Video Chat Camera: A Guide 

Joining a hybrid meeting remotely from a cafe is an innovative way to balance work and comfort. By following these steps, you can seamlessly integrate into the meeting and contribute effectively.

1. Selecting the Right Device and Video Chat Camera

Using a laptop or tablet with a decent camera and microphone is ideal. They provide better video and audio quality compared to smartphones. But why settle for less when you can have the best video chat camera in your hand? Using the Coolpo AI Huddle Mini Lite, the best video chat camera, you can be the star of your hybrid meeting. With its portability and flexibility, you can amplify your hybrid meeting experience. 

But if your team (with more than 7 participants) chooses to conduct meetings in cafes, then you can use the Coolpo AI Huddle Pana. Its extensive features include a 360-degree capture with a 360-degree speaker and 4 smart microphones. It also has dual positioning technology, enabling voice and gesture tracking thanks to its MeetingFlex® Technology feature. 

2. Choosing the Right Cafe

Selecting a suitable cafe is crucial. Opt for a comfortable environment with good lighting and minimal background noise. The soft lighting, comfortable seating, and pleasant background noise create an atmosphere that promotes relaxation and creativity.  When conducting video meetings, this ambiance can work wonders. Instead of a bland and sterile home office backdrop, a cafe's cozy setting can help participants feel more at ease. This can lead to more natural conversations and improved engagement during the meeting. 

But reflecting this beautiful background on your online meeting will only be possible thanks to the 4K webcam of the Coolpo AI Huddle Mini Lite. It offers a clear and crisp video capture, accentuating your background.  

3. Ensuring a Stable Internet Connection

A stable internet connection is paramount for a seamless meeting experience. Ensure they have a reliable Wi-Fi connection that can handle video conferencing. Check the cafe's internet speed using online tools and connect to a secure network.

This is where the Coolpo Mini Lite is perfect. If the cafe’s internet slows down, your video quality won't be affected since the device is not Wi-Fi-dependent. Plus, it is safe from cyberattacks as it is not vulnerable to online access. 

4. Setting Up Your Device

Before your meeting starts, you must test your audio and video settings. To do this, simply attach the USB cord of the Coolpo AI Huddle Mini Lite to your laptop, and its plug-and-play system will work wonders. 

Choose a quiet spot in the cafe and adjust your camera angle. You can choose between the 60°, 90°, and 120° horizontal FOVs from the device's options. The device also has a built-in electric mic that offers crystal-clear audio. 

5. Logging into the Meeting Platform

Download the necessary meeting platform or app beforehand. Log in to your account and familiarize yourself with the platform’s interface. The Coolpo Mini Lite is compatible with almost all leading virtual conference platforms. So you don't have to worry, as it works with Zoom, MS Team, Gmeet, and more. 

6. Joining the Meeting

As the meeting time approaches, click the meeting link or enter the provided meeting ID. Some platforms require a password. You might be startled to learn that even if your video chat camera is already connected, it isn't working. All you have to do is go to the video conferencing platform’s settings and change the default camera to a Coolpo Mini Lite. 

7. Participating Actively

Engage actively in discussions. Since you're in a cafe, use hand gestures and facial expressions to convey your points effectively. You can use the camera’s AI feature through its MeetingFlex® Technology. What’s inside this technology are the Frame Master and Division Master. 

Frame Master

In Frame Master, this AI-supported device detects active meeting participants in its FOV. This means that if a participant moves away from the video chat camera’s view, it adjusts its framing, ensuring participants are at their best possible angle.  Also, it has a speaker focus feature where if the speaker raises their open palm near their face, the camera’s focus will remain on them regardless of how the speaker moves around. 

Division Master

This feature allows you to set up seven participants' headshots. This is perfect to use when you are a team conducting hybrid meetings in the cafe. Its AI easily identifies the meeting participants, allowing for clearer facial features and expressions. This will help you and your team read the room during the meeting. 

8. Managing Background Noise

Cafes can get noisy. Mute your microphone when not speaking, and consider using noise-cancellation features if available. It's good that this device has a noise-cancellation feature. In Coolpo Tools, the “audio sensitivity” helps block out unwanted noise in your surroundings. So even if the cafe is full of people, it won't distract your participants. 

These Coolpo Tools can be downloaded from Coolpo’s website. These tools are not required, as the device can work without them, but downloading them can be helpful if you want your device to have detailed customization functions. 

9. Utilizing Chat and Q&A Features

Take advantage of the chat and Q&A features to contribute to the conversation. Type your questions or comments if the environment is too noisy for audio.

10. Sharing Your Screen or Documents

If you need to share a presentation or document, ensure it's accessible from your device. Use screen-sharing options to enhance your point.

11. Taking Breaks and Etiquette

Respect cafe etiquette. Excuse yourself if you need to move around or take a break. Inform your colleagues if you'll be momentarily unavailable.

12. Dealing with Technical Glitches

Technical issues can arise. If you encounter problems with audio, video, or connectivity, don't hesitate to communicate the situation and troubleshoot.


In the rapidly evolving landscape of remote work and virtual collaboration, video chat cameras have emerged as essential tools for conducting meetings. The environment in which these meetings take place significantly impacts their success. This is where the unassuming yet dynamic cafe enters the scene. Also, the importance of device selection is highlighted, highlighting the groundbreaking capabilities of the Coolpo AI Huddle Mini Lite and the Coolpo AI Huddle Pana as video chat cameras that enhance not only your visual presence but also offer remarkable audio quality, making your contributions in hybrid meetings impactful and clear.

By embracing the unique atmosphere of cafes and leveraging video chat cameras, you can elevate your hybrid meetings to new heights and pave the way for successful remote collaboration.

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